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Program Temporary Fix

Job Costing 6.5

This PTF corrects the following problems that can occur in the released version of Job Costing 6.5A:

SIMPLE COST TRACKING JOBS CREATE ESTIMATES AUTOMATICALLY

For jobs with Simple cost tracking specified, Job Costing will create estimates automatically when you post a cost batches to the jobs (if the job estimates do not already exist).

INCORRECT SUMMARY COUNT ON SIMPLE COST TRACKING JOBS

The released version of Job Costing 6.5A may not correctly update the number of estimates; however, this can be detected and fixed by the integrity checker.

After installing this PTF, you should run the integrity checker to correct any counts that are currently incorrect. This PTF will then continue to correctly update the number of estimates.

CORRECT POSTING WITH THIRD-PARTY PRODUCTS

The released version of Job Costing 6.5A does not correctly post some batches created within Job Costing by some third-party products (for example, Unisoft's Inventory Receipts). The programs on this PTF handle this situation correctly.

FAILURE TO DETECT INVALID PHASE CODES FOR PHASE LEVEL REVENUE TRACKING

The released version of Job Costing 6.5A allows posting of invalid billings batches. The problem occurs if a job is specified as tracking revenue at the phase level; with this setting the program did not check that the phase code for a billings entry was valid. In other words, you could retrieve a billing/invoice batch from Accounts Receivable and post it directly in Job Costing 6.5A without modifying it first to enter a Phase code.

This PTF fixes the problem; however, it does not correct data that has already been posted.

To correct this problem for previously-posted billing transactions with blank Phases:

  1. Print the Job Status Report from the Analysis Reports Menu to identify the posted billing transactions without a Phase code.
  2. Enter a credit note for the billing/invoice batch in Accounts Receivable, then retrieve and directly post it in JC 6.5A to reverse the previously posted billing transactions without a Phase code.
  3. Print the Billing And Payment Batches report from the Billing And Payment Processing Menu to review the billing/invoice batches prior to posting.
  4. Re-enter the billing/invoice batch in Accounts Receivable, retrieve and modify the billing batch in Job Costing to add the appropriate Phase code, and then post the batch.

Subsequent runs of Recognize Revenue and Expense, or the Close Jobs function will realize the proper Revenue amounts.

For more information, please contact us.

Note: Information extracted from www.accpac.com